Executive Assistant (Onsite)
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Executive Assistant (Onsite)
We have an immediate need for a contract to hire Executive Assistant to join one of the largest food and drug retailers in California and Nevada. The Executive Assistant provides administrative and functional support by conducting research, preparing statistical reports, handling information requests and performing clerical functions, such as preparing mail distribution, correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Location: Modesto, CA (Onsite)
This job expects to pay about $30 – 40 per hour plus benefits.
What You Will Do:
- Maintain and manage Executive Leader’s calendar of upcoming appointments, key events and activities; schedule business travel arrangements and coordinates events and meetings.
- Provide customer service in regard to ordering and processing of work requests and special needs.
- Prepare invoices, reports, memos, correspondence, financial statements, emails presentations and other documents, using word processing, spreadsheet, and database or presentation software.
- Conduct research, compile data, and prepare documents for consideration and presentation by Chief Administrative Officer for other executives, committees and boards of directors.
- Read incoming memos, submissions and reports to determine their significance and plans their distribution.
- Order supplies for common areas (printers, faxes) and other department supply needs.
- Attend meetings and records minutes.
- Answer phone calls, takes messages, and distributes messages.
- Greet visitors and determines whether they should be given access to specific individuals.
- Perform general office duties, such as maintaining records, managing databases, and intermediate bookkeeping.
- File and retrieve corporate documents, records and reports; open, sorts, and distributes incoming correspondence, including faxes and email; maintain logs of offsite files.
What Gets You The Job:
- Associates degree in related area and/or equivalent experience/training.
- Minimum of two years of directly related experience.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Knowledge of Excel, Word, PowerPoint and related software.
- Knowledge of administrative and clerical procedures such as managing files and records, designing forms.
- Ability to work with highly sensitive material in a confidential manner
- Good analytical, planning, organizational, time management, interpersonal communication, mathematical and project coordination skills.
Irvine Technology Corporation (ITC) is a leading provider of technology and staffing solutions for IT, Security, Engineering, and Interactive Design disciplines servicing startups to enterprise clients, nationally. We pride ourselves in the ability to introduce you to our intimate network of business and technology leaders – bringing you opportunity coupled with personal growth, and professional development! Join us. Let us catapult your career!
Irvine Technology Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Irvine Technology Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
