Accounts Payable Specialist

Irvine Technology Corporation

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Our client in the Newport Beach area is seeking an Accounts Payable Specialist for a 6+ month contract. The ideal AP Specialist will have experience with a high volume of invoice processing and large ERP experience.

 

Job Duties May Include:

  • Process audit MAT, DRP and SER transactions accurately and reviews items billed (i.e., qty, freight, services) are consistent with the P.O. and sales/use tax are properly recorded.
  • Process and audit EXP transactions accurately (i.e., adheres to A/P P & P, sales/use tax and 1099 reporting guidelines).
  • Resolve invoice discrepancies by following through on invoice issues with internal/external customers.
  • Process invoices timely to avail discounts offered by vendors and record the discount properly in Lawson.
  • Audit invoices and check requests for accurate reporting of sales/use tax to reduce entries in the Out of Balance Distribution Closing Report (AP175).
  • Regularly submit Vendor Maintenances to assist in maintaining the Lawson Vendor Database in order to help minimize the “label” process and “undeliverable” 1099’s.
  • Work towards decreasing the amount of Voids and/or Demand Check Requests.
  • Include detailed information as to the reason for the request.
  • Ensure the Vendor Maintenance deadline is met.

Requirements:

  • Familiarity with electronic AP invoice processing
  • High School graduate
  • Proficiency with MS Outlook, Excel, and Word
  • 2+ years of AP experience
  • Heavy volume of AP data entry between 70-100 invoices per day
  • Lawson experience highly desired

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